FinanceLink, which allows users to easily export parts purchasing data to business systems for payment and reconciliation, is now part of Dossier version 6.2, the latest edition of Arsenault Associates’ fleet asset maintenance management software.
“Maintenance departments constantly buy and receive parts, and it can be difficult for accounting departments to know that the parts have been received, that they are the right parts, and that it’s okay to pay the vendor’s invoice,” said Bob Hausler, vice-president of marketing and technology at Arsenault. “FinanceLink is a feature that makes it very quick and easy to send data to virtually any financial application.”
FinanceLink features include easy setup of data export, according to Hausler, as simple as choosing the data desired from a drop-down menu. The export can include up to 15 pieces of data such as dates, vendor, purchase order number, general ledger code, etc. The data fields can be ordered for input to a business system or for an Excel spreadheet. FinanceLink also has an “OK to Pay” checkbox on the parts receipt, ensuring the Dossier software will include the transaction on the FinanceLink export, and flag it so it won’t cause a duplicate payment. Once defined, exports can run automatically or manually, and FinanceLink exports can specify a date range, check all transactions, or run as of the prior day or last day of the prior month.
