When choosing to use computer software, the end result is a cost-per-mile, cost-per-case, cost-per-hour or cost-per-something else number. Computer software is a tool. Success of application all depends of the size of the fleet and staff to assist in data management. For an average-sized fleet with small staff, lower cost may be attained by simply minding the store, using a paper system,  and/or a computer,  plus using the “tool” managing-by-walking around—observing, taking stock and making adjustments.

A large fleet with multiple locations and a large number of vehicles cannot manage assets as needed with out a computer software system. I use the term “manage assets” because we are not in the maintenance business, we are in the assets management business, turning wrenches and changing oil as part of asset management.

You can have a simple paper system, capturing all of the data; you can have a simple or sophisticated software program. These solutions all require the same thing, commitment to the end results—to be the most efficient low cost provider